The form scanning, data capture and recognised data extraction technology uses the combination of OCR (Optical Character Recognition) OMR (Optical Markup Recognition) and ICR (Intelligent Character Recognition) which allows us to accurately capture computer typed and to some degree handwritten forms, barcodes and checked box data within seconds. After the electronic conversion is completed the scanned data from the form can then be converted to Microsoft Excel, Word, Access or CSV format if you prefer.

The Data Capture Process

The very first step in the form scanning and data capture process is to identify how exactly the form has been filled. Has it been filled using a computer, from carbon paper, handwritten or a mixture of all these? We can then assess the data-type on the form once we know this information:

• Numeric information
• Alpha-numeric information
• Check and tick boxes
• Multiple choice questions
• True or false questions
• Open questions
• Pre-fix numbers like telephone numbers with the country and area code.

What are the objectives of each form scanning project and its data conversion? Using this initial insight, we can understand the nature of the form and file type you have which helps us to use the most relevant data processing technology, such as using an automatic processing method or our manual data entry service.